Administrative Assistant - ProForest South East Asia - Kuala Lumpur

Responsibilities:
The ProForest Administrative Assistant will support the ProForest South East Asia office in Kuala Lumpur and help manage administrative and communications work. Regular liaison and collaboration with the ProForest head office in Oxford, United Kingdom is also required. Specific responsibilities include:

1) Phones and communications
To answer and redirect incoming phone calls as necessary
Manage answer phone systems
Manage faxing services
Manage telecommunication within the ProForest South East Asia office

2) Arranging travel
Flights, car hire, accommodation, visas, meeting venues, etc.

3) Arranging meetings
Coordinating meetings internally and with external people as requested

4)Organising office supplies and services
Stationery, cleaning, recycling, water, etc.
Maintaining office equipment and if necessary replacing

5)Finance
To ensure claims / invoices are verified accurately and submitted to Finance / HR for payment in a timely manner
Maintain regional office cost records

6) Papers and photocopying
Collating, photocopying, scanning and distributing papers

7) Filing
Maintain office files and filing

8) Client liaison
Greeting visitors at reception
Taking phone calls and answering queries
Representing ProForest when required

9) Communications
Edit or write articles and short office related documentation for communicative purposes
Updating ProForest website
Liaising with ProForest Communications Manager in Oxford on preparing pamphlets and other promotional material
Formatting reports and documents using Microsoft Office and Adobe Page Maker

Requirements:
MS Office Computer skills
High level of accuracy
Able to handle money and confidential information
Excellent written and spoken English. Good command of spoken and written Malay is also required. Any other language skills an advantage
Ability to write and edit documents
Good communication skills and telephone manner
Good time keeping and used to working to deadlines
Flexibility for some occasional travel
An interest in forestry, natural resource management, ecology, anthropology or a related discipline helpful

Please send all applications with full CV and covering letter to southeastasia@proforest.net
"Helping People Use Natural Resources Responsibly"
www.proforest.net